You come to the office early with the very
intention of finishing all your work for the day and leaving on time. But just
2 hours prior to your leaving time, you realise that there are still many tasks
pending on your to-do listand thus, you become late to go home once again.
If you are under the impression that this happens
only to you, then let us reveal that most of the employees working in private
firmsfind it difficult to complete their work on time and leave late for home
on the regular.
So,keeping that in mind, we have shared
some crucial tips to help you out in managing your work and time in office.
1.
Schedule work in advance
There is a saying in the corporate world,
which goes - “Failing to plan is
planning to fail.” To deliver all your work on time, it’s good to plan your day
in advance. You can even schedule the entire week in advance; this will help
you save the time that you spend on scheduling tasks for every day.
And again, it’s better to plan your
calendar when you are not distracted by emails and phone
calls. While planning the tasks, always prioritise the important work. This
way, you will save time on planning, concentrate more on the work, give better
results and deliver the output before the deadline.
2. Keep a notepad and pen
handy
Most of the employees have several works to
do in a day that’s why at times they miss out on one or two of them and then are
reminded about it in the evening. To
avoid this hurry-scurry situation, it’s better to make a daily docket. Write
all your tasks of the day on a notepad with a company ownbranded pen and stick it on your desk,
wall or laptop. This daily docket will not only help you see your day in one
glance, but also organise your appointments, notes, task and errands
effectively.
3. Task management software
For those who want to go paperless and
minimise accessories on their desk, task management software is a great way. It
helps you manage all your work effectively by keeping a track of essential work
from the beginning to end, assigning subtasks to your teammates and reminding
you of the projects that are on deadline.
4. Avoid distractions
To increase your work speed and
productivity, you have to reduce those frequent breaks and distractions. These
small disturbances stop you from focusing on the work and therefore reduce your
high-performance resulting in delay of work. So, to avoid killing your time,
stay away from things that hold you back during work.
5. Set your phone to Gray
Scale
If there was an award for world’s best
distracting machine, then a smartphone would win hands down. It’s a fact,
whenever a little notification appears on your mobile screen, it’s almost
impossible to resist checking it. And more to our distraction, app makers are
creating new and interesting apps for smartphones every single day. The good
thing is we can fight this distraction by setting our
mobile to grayscale
mode.
6. Say ‘NO’ to interruption
Most of the time, it happens that you are
working on something very important and then suddenly your colleague comes and
asks for some help on an immediate basis. This interruption is enough for your
distraction. To keep yourself away from these, just say ‘NO’ at that time. You
can help them later on, once you are done with your work.
7. Don’t multitask
There comes a point when we all try to
finish multiple tasks at a time; but trust us, our brain is just not set to
perform more than one task at a time. Besides, we can’t focus on all the tasks
simultaneously. It reduces the quality of our work and results in poor
performance. So it’s better to perform
one task at a time.
We hope these tips will help you finish
your work effectively within the time limits and make you a less busy employee.
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